01—08
Recruitment and Social Media Coordinator
Antibes, France
The Recruitment and Social Media Coordinator provides support to the Hill Robinson Recruitment Team, performing a variety of tasks to support recruitment activities including social media.
Responsibilities
- Meet and greet any potential candidates, complete the initial screening and registration, refer candidate application on to the relevant person as required
- Assist with job postings to relevant sites/database, regularly updating and reviewing current jobs
- Assist with database growth and development
- Update and maintain database, adding candidate files
- Assist with preparing CV’s for presentation
- Assist with video interviewing – prepare interviews; invite candidates, prepare links for presentation
- Liaise with Recruitment Consultants to assist with reference checking; licence verification and background checks as requested
- Provide assistance to candidates across all platforms
- Deliver collective presentations twice per week to approx. ten Junior Crew from March until June covering topics such as ‘Introduction to Yachting’, CV tips, dock walking guidance etc.
- Full strategy and content creation for social media (including Facebook/LinkedIn and Instagram) – plan and execute the campaign calendar, events, developing a crew candidate community, picture portfolio and associated reporting
- Manage and promote social media for the recruitment team – identify the most appropriate candidate sourcing methods including direct sourcing techniques
- Produce content and post jobs in an engaging way depending on the audience, monitoring relevant sites, as well promoting worldwide team jobs where possible (Facebook, Groups and LinkedIn)
- Assist with co-ordination of events/seminars as required
- Coordinate all marketing material design requests to Marketing, providing detailed briefs
- Management of the recruitment email inbox
- Coordinate all Applicant Tracking System support issues, liaising directly with the various external support centres
- Coordinate all recruitment website support issues, liaising directly with our website developer and daily website assistance (exclusive backend access)
- Backend management of the website
- Create, develop and implement an annual plan for articles on the website, writing copy that is both relevant and engaging.
- Create and maintain internal support tools/materials, as required, e.g. worldwide maritime training centre list
- Assist with maintaining the Captain database
- General reception duties and maintenance of office environment as required including assisting with ad hoc reception phone cover, based at own desk
- Provide cover for the Recruitment Administrator including holiday, as required
- Attend events/shows, as required
- Liaise with all other departments in Hill Robinson
- Positively represent the Company at all times.
Experience & Skills
- Full command of the English language including written and verbal along with working knowledge of French (+ other languages highly advantageous)
- Previous social media marketing and recruitment administration experience are essential
- Previous yachting/maritime experience advantageous
- Familiar with social media platforms and marketing tools (LinkedIn, Facebook, Instagram, Canva, etc.)
- Excellent organisational and time management skills
- Proficiency with Microsoft 365 programs and database navigation
- Confident and outgoing manner
- Excellent team player
- Ability to multi-task
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
02—08
Bookkeeper
Douglas, IOM
Overall Purpose
Provides accounting and administrative support across all corporate company activities. Member of the accounting and administrative team, supporting senior accounting and administrative staff as well as project managers and the procurement team. Working on the corporate accounting function. Carry out other administrative duties in support of the Senior Finance. Also provides cover for similar tasks during holidays/sickness.
Responsibilities
- Timely input of invoices to the invoice approval system
- Checking invoices to supporting analysis/expenses
- Prepare client billing
- Prepare bank payments and transfers
- Bank Reconciliations and associated entries where applicable
- Provide cover for colleagues of the accounting and admin team to include sickness and holiday cover, which may be include some, or all of the above
Experience & Skills
- Working with Quickbooks
- GCSEs, including Maths and English Language
- Educated to A-level or equivalent
- Working in a high growth business
- CSP Experience of working with client bank accs
- 2-3 years of relevant bookkeeping experience
- Data input and maintaining database records
- Experience of bookkeeping, reconciliation and accounting
- Experience of working with Excel, Word and Outlook
- Experience of working in a busy office environment
- Accuracy and attention to detail
- Flexible and willing to support other team members
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
03—08
People Operations Generalist
Chester, UK
If you are inspired by culture, change management, organisational design and strategic people objectives, this may be the perfect role for you.
As a global organisation, we are continuously cultivating a culture that attracts, grows and retains top talent.
As such there are various projects within the People remit that require focus to ensure we meet our objectives.
Reporting to the CPO and working alongside the Group Head of HR and Head of Academy, you will be responsible for defining processes, managing and implementing projects, working within budgets, highlighting opportunities and risks across these broad areas.
Your background and experience in a People/HR related role are highly advantageous, and advanced excel and love of data is a prerequisite.
If this role aligns with your passion, we’d love to hear from you. Follow the Bamboo HR link to learn more and apply.
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
04—08
Crew and Yacht Administrator
Fort Lauderdale, USA
The Crew and Yacht Administrator will have the ability to perform a variety of clerical tasks to support crew placement and yacht management when needed. Familiarity with yachts and the yachting industry is a must, and comfort in a shipyard environment is a plus. Necessary skills include strong organizational skills, problem solving, and strong verbal communication. Reporting assistance is important, so understanding how to prepare financial and written reports is also needed. Moderate to advanced software skills are required.
Responsibilities
- Assisting Crew Specialist with Crew visitors – interviews, daily summaries, adding details to database
- Assist Crew Specialist with filing, reference checking, licence verification and CV preparation as required
- Assist with marketing activities as required – eg. Training Seminars; Crew Party; Yacht Shows
- Assist Crew Specialist with job postings and advertising
- Using HRclick-crew, assist with monitoring ships documents, working with the Yacht Managers to keep certificates and records on file and up-to-date, upload and download accounts, photos, forms, certificates and reports.
- Shoreside support including : assistance with reservations including dockage, procurement of specialized items, crew transport etc., vendor correspondence to confirm correct invoicing details, correct contacts etc. and any related tax documentation, rew mail and handling shipments.
- Assist with Reception cover as required
- Assist with mail, couriers etc.
Experience & Skills
- Associates Degree or other experience preferred.
- Valid Driver’s License.
- US work permit.
- 2+ Years Industry Specific Experience required.
- Additional experience in similar administrative-type position; experience working aboard a yacht is beneficial.
- Bilingual (English/French/Spanish) beneficial, but not required.
- Friendly and approachable.
- Friendly and approachable.
- Proficiency with MS Office Suite, database navigation.
- Strong Excel and Publisher skills are required.
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
05—08
Yacht Accountant (6 months contract)
Palma de Mallorca, Spain
Working closely with other members of the Client Service Team, the Yacht Accountant is responsible for :
- Assisting the Yacht Manager with compiling Client focused reports providing economic analysis of each vessel
- Exploring areas for improvements that could lead to potential cost savings and improved efficiencies across the fleet
- Keeping the team fully informed of funding, payment runs, significant issues etc.
- Working closely with other entities of the HRG the Yacht Accountant is responsible for assisting the General Manager with company accounting and administration
- Ensuring common working practices and reporting formats are adhered to and deadlines are maintained and met.
Responsibilities
- Provide information as required to enable the Yacht Manager(s) to establish, monitor and analyse monthly budgets, communicate/ anticipate expenditure, purchasing and spending thresholds, approve invoices, advise on monthly funding requests.
- Working with the Yacht Manager. and other parties prepare the budget for the year ahead.
- Continually monitor expenditure against budget and analyse variations. This is done with a view to anticipate and prevent any budget over runs.
- Strive to identify items where savings against the budget can be made.
- Report to Yacht Manager any unavoidable predictable budget variations as and when identified and strive to mitigate their impact.
- Working with Yacht Manager approve and prioritise payments according to funds available and current requirements.
- Preparing payment runs.
- Sending Cash to Master.
- Sending funds to credit card account.
- Importing cash and credit card expenditure, check receipts and reconciling the accounts.
- Prepare monthly accounting returns commenting against budget prior to further review by Yacht Manager.
- Make adjustments to accounts following input from Yacht Manager and finalise accounts for issuing.
- Monitor account balances and unpaid invoices.
- Alert Yacht Manager to any irregular expenditure.
- ln conjunction with other Hill Robinson staff, provide regular updates to the Client as required to include but not limited to: Funding Updates; Financial Issues; Communication YTD expenditure with Captains/Pursers; Year-end Accounting reporting
- Bank reconciliations.
- Assist with Client audits as may be required from time to time.
- Ad hoc accounts training to new Captains/Pursers.
- Opening bank accounts, purchasing Quicken, ordering credit cards etc.
- Facilitate good flow of communication between yacht and other departments at Hill Robinson
Experience & Skills
- Full command of English language - written, and spoken.
- Working knowledge of Spanish – spoken essential; written an advantage.
- Ability to work with Microsoft Office – Word, Excel, Outlook, PowerPoint etc., QuickBooks.
- Excellent communications skills and the ability to liaise in a professional manner with Captains, colleagues and other contacts as may be required.
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
06—08
Compliance Manager
Antibes, France
Hill Robinson is a leading independent yacht management company, looking after some of the world’s most spectacular superyachts. We offer unparalleled services to our clientele from our 12 bases worldwide to assist in running yachts safely and efficiently and providing all the ancillary services required by these luxury assets and for the clients that enjoy them. Our expertise and highly qualified team provide the full range of services and essential support that makes the whole yachting experience a success.
The company is experiencing a significant growth phase. As a result, we have an opportunity for a Compliance Manager based in our Antibes office. Your role is essential to the business and your responsibilities will include the following:
Responsibilities
- Reviewing and responding to the yachts’ Safety Committee Meeting Minutes monthly.
- Formatting and issuing of yacht manuals after DPA review and approval.
- Collating and summarising regulatory information received from various sources for distribution to the Fleet as Fleet Notices.
- Liaising with vessels to organise internal and external audits and surveys.
- Reporting of incidents to Class and Flag as instructed by DPA and follow-up.
- Organising office drills and ship-shore exercises.
- HRclick app support and training for office staff and crew.
- Other tasks/ projects as instructed and required.
- Admin support for ISM only yachts.
- If appropriately experienced and qualified, carrying out internal audits.
Experience & Skills
- Knowledge of ISM, ideally either through experience as an Officer on board, or as a Yacht Manager.
- Bilingual (English/French) beneficial, but not required.
- Organised, ability to prioritise, flexible, attentive to details.
- Good communication skills.
- Proficient in Word and Excel, and “tech-savvy”.
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
07—08
Data Analyst - Technology Transformation - 6 months contract
Chester/ Conwy, UK
We’re looking for someone with a passion for data and technology with knowledge of data architecture, business intelligence, data warehousing, key tooling and relevant coding languages (SQL/JavaScript)
Along with proficiency in advanced analytics, you’ll bring an ability to simplify data into clear data visualisations and compelling insight using appropriate systems and tooling.
You will also be able to identify wider business impact, risk and opportunities, making connections across key outputs and processes.
The role will have specific responsibility for assessing the scope of data migration and performing analysis on documentation required as well as overseeing data extraction and transformation from legacy systems into a new system.
The successful candidate will require an understanding of GDPR in relation to the migration of the data, archiving and governance alongside a strong knowledge of data protection issues.
They drive the benefits of transformation to enhance the teams experience through: strategic use of people technologies; simplified and consistent policies and processes, alternative delivery models, and innovative data analytics and insights.
Responsibilities
- Lead on the work of data analysis to ensure business needs are translated into solutions against identified timelines, and work with technical leads to ensure the delivery of the transformation objectives
- Managing the extraction and transformation of data from legacy systems and validating/ reconciling data once loaded into the new system;
- Work with systems architects and transformation colleagues, analyse system data to support the creation and maintenance of controlled and technically defined Master Data
- Work with the Business Insights team, provide analysis and dashboards to drive improved accuracy and quality of data across a wide range of business systems, making recommendations for process or other business-related improvements.
- Understand the technical and practical constraints around data lifecycles and migration, providing support and expertise to a range of projects.
- Support the development and enhancement of system architecture, data structures and processes.
- Understand how to apply basic techniques for the analysis of data and synthesis of findings and present those findings so that colleagues can understand and use
- Manipulate and link different data sets, identify, collect, and migrate data to and from a range of systems
- Manage, clean, abstract, and aggregate data alongside a range of analytical studies on that data, ensuring Data Management principles are considered
- Oversee and improve end-to-end data processes to ensure alignment with the transformation objectives and the organisation Data Governance strategy.
- Review existing processes in coordination with business analysts, and design and implement new data processes, resources and policies which enable the organisation to use data to achieve the strategic goals
- ctively participates across the enterprise, sharing and re-applying skills and knowledge and bringing in best practice to inform, develop and design data systems and solutions that supports business strategy requirements
- Develop models that provide data for process management and indicators for future improvement opportunities
- Produce detailed documentations and specification to drive migrations, business intelligence engineering, and data warehousing development
Experience & Skills
- Demonstrated ability to understand and analyse complex business processes and technologies to make sound recommendations to non-technical individuals.
- Knowledge of a range of analysis and modelling techniques, for example: modelling current and desired future scenarios, information flows and data structures.
- Ideally you will have an understanding of Cloud services (such as AWS and Azure), database design and data management through SQL
- Experience of working closely with Business Insight teams understanding the reporting requirements of the proposed business change
- Solid experience working with databases and Data Warehouses
- Knowledge of data engineering, data science and decisioning disciplines
- Experience of working closely with Business Insight teams understanding the reporting requirements of the proposed business change
- Ability to prioritize, multitask, and meet deadlines.
- Used to work independently and in a dynamic team-based environment.
- A detail-oriented focus with capacity for flexible and innovative thinking
- Excellent written/verbal communication (English)
- A bachelor's degree in IT, business, finance, engineering, mathematics, or a related field
- Strong knowledge of MS Office products (Word, Excel, PowerPoint, Project, Visio & Outlook)
- Agile/Scrum/Kanban methodology accreditation and/or proven experience
- 5+ years of experience in Data Analyst role in the IT field, preferably business software implementation
- Have experience with high-profile and complex data migration across a variety of domains
- Strong expertise in facilitating workshops at all organisational levels from
- Experience working within formal project management structures (Prince2/PMP)
- Fluent in managing challenging discussions through Consensus Decision-Making
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
08—08
Sales Broker
Monaco, Monaco
We are looking for an experienced Sales Broker to join our team in Monaco.
Responsibilities
- Generate sales and business as per targets set
- Prepare accurate and well-presented selection of available yachts to clients
- Provide advice on the market, yacht purchase and sales
- Provide immediate/effective response to any issue arising during the sales process
Experience & Skills
- Highly motivated, reliable, flexible and eager to learn
- English mandatory (French advantageous but not required)
- Excellent knowledge of the superyacht industry
- Minimum of 5 years’ superyacht sales brokerage experience with history and pattern leading successful yacht sales transactions
- Experience conducting condition surveys and sea trials
- European passport/work permit or Monaco residency required
- Sound understanding of the yacht sales process and contracts
- Excellent communication and presentation skills
- Excellent organisational and time management skills
Apply for this position
If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.
