01—04

Yacht Administrator
Antibes, France

As a Yacht Administrator based in the stunning port town of Antibes, you’ll be at the heart of the yachting industry. Your role will involve handling a variety of administrative tasks to ensure the smooth operation of yacht management. The Yacht administrator must offer full support to their work group(s) with a range of tasks as required.

Responsibilities

  • Receive or collect crew and yacht certificates and verification of validity and process Flag State applications
  • The Yacht Administer must offer full support to their work group(s) with a range of tasks as required.
  • Abiility to work under pressure often juggling an assortment of tasks and priorities
  • Crew HR administration
  • Maintaining records for owner reports and assisting with preparation of owner reports
  • Record keeping for the yachts managed by your work group(s)
  • Monitoring of all onboarding tasks (including completion of security checks) and sending updates to Captains
  • Arrange Class, Flag and Radio surveys as required
  • Regular monthly monitoring and updating of Certificate Summary Sheet. Alerting yacht manager and compliance manager on expiry dates and missing certificates
  • Build relationships with ports, travel agencies, car rental companies, different services agencies as appropriate
  • To assist with all activities, queries and requests from their assigned workgroup(s
  • To assist other work groups from time to time as may be deemed necessary
  • To assist with reception and phone cover from time to time as required

Experience & Skills

  • Full command of English language – written and spoken
  • Ability to work with Microsoft Office – Work, Excel, Outlook, Powerpoint
  • Able to assume responsibility and ownership for the assigned tasks
  • Accuracy and attention to detail
  • Flexible
  • Positive attitude to supporting members of the work group and to the entire team/company
  • Ability to work under pressure often juggling an assortment of tasks and priorities
  • Good sense of humour

Apply for this position

If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.

02—04

Project Administrator
Fort Lauderdale, USA

The Project Administrator will have the ability to perform a variety of clerical tasks in the area of of technical operations and refit project support, as well as supporting the crew and marketing departments when needed. Familiarity with a yachts and the yachting in industry is a must, and comfort in a shipyard environment is a plus. Necessary skills include strong organizational skills, problem solving, and strong verbal communication. Reporting is an imperative part of this position, so understanding how to prepare financial and written reports is also needed. Moderate to intermediate software skills are required.

Responsibilities

  • Attends meetings and prepares meeting minutes.
  • Copy, scan, distribute and file paperwork including vendor, client and accounting files.
  • Performs data entry and document control using Excel and our in-house filing system.
  • Track budgets and compile vendor quotes vs. agreed budgets; track project expenses.
  • Assist with preparing correspondence including memos, forms and edit reports using Word and Publisher.
  • Assist with special projects and tasks as needed.
  • Maintain technical department calendar and and montitor team schedules and client allocations; monitor timesheets for project billing.
  • Responsible for maintaining and ordering inventory of supplies, keeping office stocked, organized and in good working order.
  • Trouble shoot and arrange IT assistance when needed.

Experience & Skills

  • Additional experience in similar administrative-type position; experience working aboard a yacht is beneficial.
  • 1+ Years Industry Specific Experience required.
  • Friendly and approachable; excellent presentation skills.
  • Proficiency with MS Office Suite, database navigation.
  • Strong Excel and Publisher skills are required.
  • Self-motivated with an attitude of teamwork.
  • Familiarity with shipyards and marinas; life on board yachts.
  • Initial training to be provided locally.

Apply for this position

If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.

03—04

Client Accountant
Douglas, IOM

The client accountant will be responsible for providing day-to-day support to the Accounting Manager, which will cover the whole financial cycle from cash management, budgeting to the production of monthly reports.

 

You should be a part qualified accountant (or commensurate experience) comfortable with all elements of bookkeeping right through to and including the production of monthly management accounts.

 

The role requires working across both Hill Robinson Client and Corporate accounting teams, procurement teams and various teams across the Hill Robinson Group, so good proactive communication skills are crucial.

Responsibilities

  • Accurate review of significant volumes of supplier invoices & their correct uploading to our invoice approval system
  • Handling & arranging daily supplier payments working with the accounts payable team & advising project teams of payments
  • Review ledgers & monthly trial balances and correct posting of refit/project invoices
  • Assist in preparing monthly management accounts including actual results to budget, so that significant variances can be explained
  • Review project budgets prepared by project managers, including monthly cash spending profile and assist uploading & converting into annual company budgets for review by accounting manager
  • Support cash management, including regular updates of project funding requirements based on reports from project managers and actual spending to date
  • Support project managers in placing orders, potentially confirming EU VAT treatment
  • Review and confirm approval of project invoices to supporting analysis/expenses and supplier contract terms
  • Review cost budgets prepared by project managers and assist in identifying costs which can be capitalised at the end of the project
  • Prepare / assist preparation of other reports and information requested internally or by clients
  • Post monthly foreign exchange revaluations, gains & losses in Quickbooks
  • Assisting the accounting manager prepare forecasts of upcoming monthly funding requirements.
  • Calculate series of bank transfers to move new funds around the business
  • Assisting the accounting manager in reacting quickly to unexpected requests to arrange funding
  • Monthly bookkeeping of charter boat expenses from statements obtained from yacht brokers
  • Accounting for deferred income and, dealing with the yacht brokerage team.
  • Post monthly foreign exchange revaluations, gains & losses
  • Review Quickbooks & prepare draft monthly TB / results for review by accounting manager
  • Provide back office and admin support for operational activities of yacht managers, yacht operations finance team (in France & Monaco) and procurement team
  • Maybe required to upload invoices to HRpay invoice approval system by 14:00 approval cut off time
  • If accounts payable team require assistance, maybe required to assist with monthly bookkeeping of bank accounts, reconciliations
  • Maybe required to upload bank payments and bank transfers (Natwest, Capital, RBSI, Centrip cards) by approval cut off time
  • Provide cover for payments, commitments/cash analysis, monthly financial reporting within corporate (not client), or aviation parts of the business

Experience & Skills

  • Minimum 3 years of relevant bookkeeping experience.
  • Part qualified accountant – or commensurate experience
  • Part qualified accountant – or commensurate experience
  • Data input and maintaining database records.
  • Good level of experience of working with Excel
  • Experience of working in a busy office environment.
  • Accuracy and attention to detail.
  • Flexible and willing to support other team members.
  • Comfortable speaking across to team members in other fields/locations.

Apply for this position

If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.

04—04

Sales Broker
Monaco, Monaco

We are looking for an experienced Sales Broker to join our team in Monaco.

Responsibilities

  • Generate sales and business as per targets set
  • Prepare accurate and well-presented selection of available yachts to clients
  • Provide advice on the market, yacht purchase and sales
  • Provide immediate/effective response to any issue arising during the sales process

Experience & Skills

  • Highly motivated, reliable, flexible and eager to learn
  • English mandatory (French advantageous but not required)
  • Excellent knowledge of the superyacht industry
  • Minimum of 5 years’ superyacht sales brokerage experience with history and pattern leading successful yacht sales transactions
  • Experience conducting condition surveys and sea trials
  • European passport/work permit or Monaco residency required
  • Sound understanding of the yacht sales process and contracts
  • Excellent communication and presentation skills
  • Excellent organisational and time management skills

Apply for this position

If you require any further information or wish to send your application, please visit hillrobinson.bamboohr.com/jobs.